Online Booking
Let clients book, pay and sign while you're still shooting.
A self-serve booking page tied to your real availability, your real packages and your real contract — so sessions fill themselves without a single back-and-forth email.
Booking page · Fall Minis
Saturday, Oct 11 — 14 slots
0%
Of self-serve bookings happen outside business hours
0 days
Faster average time from interest to confirmed date
0.0 hrs
Scheduling admin saved per mini-session day
Online booking for photographers
Why scheduling by email costs you more than it saves
Booking a session by email takes six messages: are you free, what does it cost, what's included, can we do Sunday instead, how do I pay, did you get it. Multiply that by a mini-session day with fourteen slots and you have lost an afternoon before you have touched a camera. Meanwhile half those clients wanted to book at 10pm and never got the chance.
Pixifi gives you a booking page that shows only the times you are genuinely available, priced with the packages you actually sell. The client picks a slot, chooses their collection and add-ons, agrees to your terms, pays the deposit and receives a confirmation — in one uninterrupted flow, at whatever hour suits them.
The moment they finish, everything downstream exists. The event is on your calendar with location and duration, the client record is created, the contract is signed or queued for signature, the deposit is recorded against an invoice, and your onboarding automation begins. The slot is closed to everyone else instantly, so there is no double booking.
You control the rules: buffer time between sessions, travel gaps, minimum notice, maximum bookings per day, blackout dates, per-brand pages and different session types with different durations and prices. It is your calendar with a front door, not a generic scheduling widget bolted onto your site.
Answers, quickly
- Does the page show my real availability?
- Yes. Slots come from your Pixifi calendar and rules, and close the instant someone books.
- Can I take a deposit at booking?
- Yes. Payment is part of the flow, so a slot is only held once money is collected.
- Can clients sign the contract too?
- Yes. Booking, signing and paying can all happen in the same sitting.
- Can I run mini-sessions?
- Yes. Publish a day of fixed-length slots and let them fill without any coordination.
A booking that completes itself while you're on a shoot.
What happens between a client opening your page and a confirmed, paid session.
Client opens your booking page
Embedded on your site or shared as a link, it shows session types, prices and only the times you are actually free.
They choose a slot and a package
Duration, location, collection and optional add-ons are selected, with the total updating as they go.
Terms accepted and deposit paid
The client signs your agreement and pays the deposit through your processor before the slot is held.
Everything is created at once
Event on the calendar, client record, invoice with the balance scheduled, and the slot closed to other bookings.
Onboarding starts automatically
Confirmation, prep guide, questionnaire and reminders go out on your schedule without you lifting a finger.
Everything a booking page needs to be trusted with your calendar.
Real availability, real rules
Buffers, travel time, minimum notice, daily limits and blackout dates all respected, so nothing gets booked that you cannot actually shoot.
Session types and packages
Different durations, prices, locations and inclusions per session type, with optional add-ons the client selects themselves.
Deposit or payment in full
Collect a retainer or the whole fee through Stripe, Square or PayPal at the point of booking, with the balance scheduled automatically.
Mini-session days
Publish a day of fixed-length slots for fall minis, headshot days or school sessions and watch the grid fill itself.
Locations and travel
Attach a studio, a venue or a client-supplied address to each session type, with travel buffers built into the availability logic.
Multi-shooter scheduling
Route bookings to the right associate based on availability, brand or session type, so a growing team does not mean a bottleneck.
Booking by photography style
Self-serve scheduling shaped to how your genre books.
A wedding consultation and a fourteen-slot mini day are not the same problem. Here's how Pixifi books for the six studio types that run on it most.
Wedding photographers
Consultations get scheduled over four emails, and dates go on hold with nothing behind them.
Consultation slots book themselves, and date holds convert to real bookings only once the retainer is paid.
Portrait & family studios
Every session is a separate scheduling conversation worth a fraction of a wedding.
A public booking page with packages and deposits turns the entire process into a link you post once.
Newborn & maternity
Nothing can be scheduled firmly until a baby arrives.
Due-date holds with flexible windows, and easy client-side rescheduling that keeps the deposit and terms intact.
Senior & school
A season's worth of sessions has to be scheduled in a few weeks, mostly by parents.
Published session days with fixed slots, parent-friendly booking and deposits collected upfront on every slot.
Commercial & event
Headshot days for thirty employees, coordinated by someone in HR.
A private slot grid shared with the client's team, so staff self-schedule and you receive one clean roster.
Multi-brand studios
Two brands sharing one calendar and one set of shooters.
Separate branded booking pages and session types drawing on one availability engine, so nothing double-books.
One system of record
A booking widget that doesn't know your business is just a calendar.
Generic scheduling tools book time. They do not know your packages, your contract or your deposit. Pixifi books the whole job.
Booking page
Live slots and packages
Selection
Session, add-ons, location
Agreement
Terms accepted or signed
Deposit
Charged through your processor
Event
Calendar, crew and record created
Onboarding
Automated prep and reminders
What breaks with a generic scheduler
- Time booked with no package, price or contract attached
- No deposit, so no-shows cost you the slot
- Details copied by hand into your real system
- Double bookings when two calendars disagree
- No branding, so the experience feels borrowed
What one system gives you instead
- A booking that arrives complete: date, package, terms and deposit
- Slots closed instantly and reflected everywhere at once
- Client record, invoice and event created automatically
- Onboarding automation that starts on its own
- Per-brand pages that look like your studio
Conversion detail
Small booking-flow decisions that decide whether people finish.
Most abandoned bookings are lost to friction, not price. Pixifi's flow is built around four of them.
Never show a time you cannot shoot
Availability respects buffers, travel and daily limits, so clients never pick a slot you have to take back — the fastest way to lose trust in an automated flow.
Ask for the deposit while intent is high
Payment at the point of booking dramatically reduces no-shows and turns a soft yes into a commitment, without a follow-up email doing the asking.
Keep it to one page on a phone
Slot, package, terms and payment in a single mobile flow. Every extra screen between interest and confirmation costs completions.
Confirm instantly and specifically
An immediate confirmation with date, location, what to bring and what happens next removes the doubt that generates the first follow-up email.
How it compares
Pixifi, a generic scheduler, or booking by email
| What you need | Pixifi | Generic scheduling app | Email back-and-forth |
|---|---|---|---|
| Availability shown | Your studio calendar with buffers and rules | A connected calendar's free time | Whatever you remember |
| Packages and add-ons | Selected and priced during booking | Not supported | Explained in an email |
| Deposit | Charged before the slot is held | Sometimes, as a flat fee | Invoiced later, chased sooner |
| Contract | Accepted or signed in the same flow | Separate process | A second email |
| What you get afterwards | Event, client record, invoice and workflow | A calendar entry | A thread to transcribe |
| Mini-session days | Purpose-built slot grids | Awkward workarounds | A spreadsheet and prayer |
Works with the rest of your studio.
Booking questions
Availability, deposits, contracts, rescheduling and mini-sessions — the questions studios ask before opening their calendar.
Online Booking
Open your calendar and let it fill itself.
Publish a booking page with your packages and deposits during your trial, and stop scheduling by email.